Human Resources Assistant

 

 

Recruitment Notice

 

Job Title:                                Human Resources Assistant

Department:                          Tunisia Field Office

Immediate Supervisor:         Human Resources Manager

Salary:                                    Commensurate with qualifications and experience

Location:                                Cite Jardins, Tunis

 

Position Summary:

 

The Human Resources Assistant is responsible for assisting the HR Manager on a variety of administrative tasks detailed below. 

 

Responsibilities:

 

Personnel and Teacher Support

 

  • Maintain accurate records of staff leave requests and sick time; provide this information to HR Manager for accuracy of timesheets and payroll;
  • Assist HR manager in the new hires selection (receive applications, go through resume and do the first screening)
  • Run Fed Checks for all new hires
  • Check new hire references
  • Set up Teachers PASs (new hires, termination…)
  • Take care of new teachers accommodation upon arrival in conjunction with EL Department staff;
  • Assist new teachers in obtaining all documentation required by the Tunisian authorities, including work permits and carte de sejour (CS);
  • Assist the teachers in submitting their CS files and the needed follow up for temporary and final CS;
  • Continually update the teachers records for evacuation and security reasons;
  • Continually update teachers’ personnel files, including contract renewals;
  • Assist HR administrative staff –upon demand-with any needed work documents/references (affidavit of work, leave request…)
  • Register new staff  at the social security (CNSS)

 

Asset Inventory

  • Develop and maintain the Tunisia field office asset inventory by tracking all the equipments in all offices;
  • Provide quarterly updates to  the space utilization spreadsheet whenever requested by HQ;
  • Track any changes on the assets management system.

Facilities

 

  • Conduct a daily tour of the building to follow up on the office cleanliness and make sure all equipment and furniture is functioning and well organized. 
  • Follow-up immediately on needed repairs based on a system of priority and complexity after guidance from the HR Manager; 
  • Follow-up with individual maintenance contractors based on HR Manager guidance regarding facility issues and repairs. 
  • Verify security exits are clear and other safety equipment is compliant.
  • Submit weekly report to HR Manager about all the facilities issues corrected or pending through an agreed upon form and suggest solutions for the future.
  • Assist with supervising the cleaning staff, facilities agent and security guards and make sure they are doing their jobs correctly based on HR Manager guidance.

Mail

  • Ensure Rapid Post to HQ and other field offices goes out when needed and follow-up on the sent items;
  • Follow up on any customs notice, and make sure it goes to right person;
  • Dispatch incoming mail so that it goes to the right departments;
  • Check the mail invoice and add the right project coding before sharing it with the finance department;
  • Coordinate with the department managers any mail going out by Allo Coursier, and take the needed action.

Other

  • Assist the Procurement Coordinator in checking all the supplies orders when delivered to AMIDEAST. 
  • Assist with the daily administrative tasks within the HR department, such as supporting the Procurement Coordinator when needed.
  • Prepare all the petty cash requests and submit them to the Finance Department.
  • Coordinates with the department managers on any Taxis booking request.
  • Follow up on the Taxi company invoice at the end of the month, and communicate any issues to the right department.

 

Qualifications

  • Bachelor Degree
  • 1 to 2 years’ experience in a similar position.
  • Written and spoken proficiency in English, as well as French and Arabic.
  • Good computer skills:  Outlook, Word and Excel.
  • Team player with good communication skills.
  • Confidentiality regarding all AMIDEAST proprietary services and activities.
  • Excellent time management skills.
  • Attention to detail and assertiveness.

To apply: please send you resume and cover letter, by September 16th, to: achouari@amideast.org