Advisor Resources

Pre-Departure Orientation Guidelines (June-July)

The Pre-Departure Orientation is a critical early step toward academic and cultural adjustment to life in the United States. The Embassy/AMIDEAST field office will hold a comprehensive pre-departure orientation for new grantees

Fulbright Program: 

The University Placement Process

 AMIDEAST Fulbright staff in Washington, DC, in coordination with ECA/A/E/NEA-SA and U.S. Embassies, will provide placement services to nominees. During the group orientation session or in individual appointments, the AMIDEAST advisers will work with nominees and assist them with dossier assembly and with research for initial university preferences. Complete dossiers include the FSB cover sheet, Fulbright application, essays, recommendation letters, test scores, official transcripts and diplomas, photos and a medical history form. A resume or C.V. is also helpful. In recent years, a small but important initiative by AMIDEAST was the addition of the nominee placement and suggestion form to the dossier. This simple form invests the nominees in the placement process and sets up realistic expectations by forcing them to research appropriate placement options and compare their own credentials with admission requirements. To a large extent this activity prevents nominees from blindly listing only the most famous American universities without regard to whether they would be appropriate placement choices.

Fulbright Program: 

Nominee Testing Information (August - October)

Applicants should already have taken the TOEFL (or the ITP which is also a good indicator of English proficiency) at their own expense prior to applying. If not, the applicant's performance in the interview will at least give you a sense of their English language ability. It is up to the Embassy to decide whether a TOEFL, ITP or entrance exam (GRE or GMAT) score will be required at the time of application. AMIDEAST will provide paper vouchers for TOEFL and GRE and can supply voucher numbers for GMAT upon request but note that these are reserved for those applicants who have already advanced to nominee status. Once nominated, the Embassy can distribute the vouchers as necessary and the nominees can go about registering for the proper exams.

If you have an AMIDEAST field office in your country, they will provide information to Fulbright applicants about the standardized tests that are usually required for U.S. university graduate admission. AMIDEAST provides registration forms and conducts administrations of the most common standardized tests, including the TOEFL, GRE, GMAT, ITP, and many others. Most AMIDEAST offices serve as Test Centers, offering many tests in a computer-based format. Test candidates may register directly with the Regional Registration Center and in some cases, through their local AMIDEAST office.

Fulbright Program: 

Post-Selection Meeting with Nominees (August-September)

The Embassy and/or AMIDEAST should notify applicants in writing of their status following the interviews, and invite nominees to the AMIDEAST office or Embassy for a group orientation covering the placement process and nominee responsibilities. The AMIDEAST or Embassy adviser distributes and reviews a welcome letter, a placement suggestion form, test information, policy regarding dependents, and a checklist of required forms. This initial group orientation for nominees is designed to cover policies and answer questions that may arise. It is a critical step toward ensuring that the nominees have realistic expectations about the likelihood of advancing to grantee status. In addition, their role in the placement process should be discussed, as well as the time frame for learning their final status. Most importantly, it is the first opportunity for them to come together as nominees and establish relationships that will give them support throughout the placement process.

Fulbright Program: 

The Nominee Selection Process (May-June)

 AMIDEAST recommends a multi-stage process in which applicants are first screened by Embassy staff to see that they meet minimum eligibility requirements such as:

  • Citizenship (dual U.S. citizenship is a disqualifying factor)
  • Bachelors degree
  • Submission of complete application by deadline
  • Minimum 550 on ITP or other EL test score if required in advance
  • Other country-specific criteria

In the second stage, copies of applications with objective scoring criteria are distributed to each member of the panel for individual review and scoring. If the scoring is based on a 1 - 5 scale, 1 being poor or not recommended and 5 being superior, then only those applicants who attain at least a 3 or 4 average are invited to interview. If there is not a consensus among the panel, then two things might occur: 1) anyone attaining a 3 or 4 or higher is invited to interview, or 2) the panel averages the individual scores from each panelist and invites only those who came out with at least a 3 or 4. Objective review of applications by the panel should consider the following factors:

Fulbright Program: 

Program Promotion (February - May)

Recruitment: Depending on country-specific eligibility criteria, advertising should target young professionals and/or undergraduate students who have the appropriate academic background and Eng

Fulbright Program: 

Recommended Timeline of Fulbright Foreign Student Program Activities

 Due to U.S. graduate school application deadlines and new SEVIS requirements, it is advisable to announce the competition well over a year in advance of when grantees would actually begin their programs. For grants beginning Fall 2010, nominee dossiers should reach AMIDEAST by September 1, 2009, to provide sufficient time for university and field of study research prior to beginning application submissions. University submission deadlines for Fall 2010 admissions begin as early as December 1, 2009. U.S. universities provide acceptance information in the Spring of 2010. Therefore, AMIDEAST advises Posts to announce the 2010 Fulbright competition by April 2009 and recommends the following timeline of activities:


Embassy announces Fulbright Student competition through press releases, advertisements in English language and/or Arabic newspapers, and/or interviews with media; distributes posters or fliers to universities and government agencies or other places where it is likely to reach the target audience in the country. Conducts outreach visits to universities to meet with student groups; posts announcements, application guidelines and eligibility requirements on Embassy website and/or provides link to the Fulbright on-line application.


Fulbright Program: 

Advisor Resources



Take advantage of these online resources for Fulbright Advisors to answer questions and help guide Fulbright grantees during their program.This secured webpage gives you a full picture of the different activities and relevant forms our Fulbright nominees and students will use.

Fulbright Program: 

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