As of January 30, 2003, all sponsoring organizations are required to register students on the Student Exchange Visitors Information System (SEVIS). We have prepared this information sheet to help you understand SEVIS and your responsibilities.
SEVIS is an internet-based database that allows schools and other sponsoring organizations to transmit data regarding students to the U.S. Immigration and Naturalization Service (INS). Information (see list below) is logged into the database to notify the INS about any significant change or pertinent action taken in the student's academic career in the United States. U.S. embassies and consulates also have access to SEVIS.
The INS has long required reporting of most of the student information they will be getting through SEVIS, but the paper-based system that was in place created problems in coordination among schools and governmental agencies. In 1996, Congress passed legislation directing the INS to move towards an electronic data collection system in order to organize better all of the information about international students in the U.S. Then, in October 2001, Congress passed the USA Patriot Act, authorizing additional funding for implementation of SEVIS and set the required compliance date as January 30, 2003.
There are several 'reportable events' that AMIDEAST must enter into the SEVIS database. These include changes in a student's personal information, such as address or legal name, a change in academic information, and change in employment information.
The following is a list of reportable events. If these "events" are not reported, a student is out of status:
This means that a student is deviating from the prearranged plan of study. Some examples of failure to maintain status are:
Students who fail to maintain status will lose their student visas and may be deported. Consequences may also include denial of re-entry to the U.S., inability to move from undergraduate to graduate status, denial of requests for academic training, and possible denial of all future visa applications.
Students can apply to INS for reinstatement if the violation of status was result of circumstances outside their control. Reinstatement is intended to be a rare benefit for exceptional cases, so should not be counted on as an easy way out of trouble after making mistakes. If the INS denies the reinstatement, the student may not appeal the decision. Additionally the student cannot apply for reinstatement after being out of status longer than five months.
United States immigration regulations require "non-citizens" of the U.S. who are in the country for over 30 days to register any change of address with the INS within 10 days of the change of address. This rule has been in effect for a long time, but is now going to be seriously enforced. This is something you will need to get used to thinking about, since failure to report changes in address result in your becoming "out of status" and subject to deportation from the U.S. You MUST register your changes of address with the INS, as well as with AMIDEAST.
To report a change in your address, fill out the AR-11 form, which can be found on the INS website. Fill out this form and send one copy to the INS at the address listed on the form (also listed below), and one copy to your advisor at AMIDEAST.
Immigration and Naturalization Service, Change of Address P.O. Box 7134, London, KY 40742-7134.
More information about this process, including possible updates, can be found at the following INS website.
The INS is required to audit AMIDEAST's compliance with these new requirements every two years. Failure to comply with federal regulations could result in the loss of our ability to administer student scholarships.